Provides administrative support to Senior Manager, visitors and other team members as needed.
Proactively manages Outlook calendars and virtual resource tools to support appointments, meetings, events and business travel.
Coordinates and reconciles schedule conflicts with multiple executives, managers, customers, partners and suppliers.
Ensures conference room resources are maintained and available. Sets up WebEx and teleconferences as needed.
Coordinates and makes domestic and international business travel arrangements, and monitors on-going logistics for all designated business travelers.
Plans and implements logistics for internal/external events and meetings such as employee meetings, workshops, conferences, leadership events and customer meetings.
Assists management to ensure timely and accurate compliance to Travel Policies; e.g., collect travel receipts (scanning, follow-up), reconcile / verify payments to corporate credit card charges.
Provides assistance to follow up with vendors, and for payments, e.g., for office purchases, and expenses related to events.
Provides assistance to create, edit and maintain electronic and written communication such as memos, reports, presentations, flow charts, and organization charts.