Administrative Assistant

The Administrative Assistant provides administrative support, including light calendar management, filing, photocopying/scanning, faxing, assembling packets for mailings, processing forms, entering data into systems, processing service requests, tracking invoices and performing special projects as assigned. Maintains an organized office and work environment. KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS Performs general office duties such as sorting departmental mail and UPS overnighting, filing, faxing, and photocopying/scanning. Organizes office supply inventory, processes check requests, invoices and expense reports, maintains and updates department listings and organizational charts. Maintains file storage on and off site. Provides departmental process support such as submission of IT requests and real estate requests, or set up of office space for new hires. May assist with space planning or other activities in support of the department. Assists with special projects and clerical tasks as assigned. Provides back up coverage for other administrative staff, if needed. Maintains meeting calendar invites and performs other calendar management. EDUCATION: High School Graduate required; Associates Degree in Business Administration or Secretarial Science preferred. EXPERIENCE: One to two years of administrative experience in a professional environment required. Proficiency required in Microsoft Word, Excel, PowerPoint, Access, Visio, Lotus Notes e-mail, Lotus Notes calendar, Lotus Notes and Internet navigation. Demonstrate potential to become proficient in software applications within 3 months. SKILL REQUIREMENTS: Must have the ability to prioritize work tasks within set protocols and procedures. Must be detail oriented, capable of working on many activities simultaneously and be able to complete tasks within deadlines. Must be able to work with minimal supervision and cooperatively as a team member with all levels of the organization. A mature and professional demeanor is essential. Strong written and verbal communication skills