HUMAN RESOURCE AND PAYROLL INFORMATION SYSTEM - ONLINE WEB APPLICATION - 30/04/2018 16:11 EDT

HR & Payroll / Attendance System High Level Requirements Summary is below: Please only BID if you have a similar system with login and password for a DEMO. • Online / Cloud Based Application • Multi-site based • SMS engine for alerts • Email engine for alerts, approvals and workflow • Record, Maintain, Add/Delete/Update following: o Employee (Permanent, Contractors) o Leave, Leave Type  Short-Leave  Flexi-Leave (system must check flexi leave time when applying late penalty on same day. For e.g. If an employee arrives late on Monday and in the afternoon avails flexi leave, then the late must be counted)  Leave request and approvals o Department, Manager o Roster Management with options for Daily, Weekly, Monthly, Random Rosters o Shift Management o Holidays o Position Management  Recruitment  Onboarding  Levels and Salary Grades  Exit Process Management o Rewards (Salary – History, Bonus etc) o Tax, Provident Fund deduction configurable o Loan and Repayments Plan with deduction management / override o Business Rules Configuration for Rules such as Late, Absent, Half Day penalties o Ability to manage off-site staff who are not able to mark attendance due to travel for work at other sites o Ability to configure options Allow, Warn, Don’t Allow for things like:  Leave (check if already consumed 35 for the year then based on configuration Allow, Warn or Reject • Attendance to be automatically extracted from Chinese made Biometric Finger Printing Scanning / Face Recognition Machine on a daily basis. This system checks for first scan if scanned before 12 p.m. and if after then it’s taken as exit. • Salary calculation based on: o Leaves taken o Attendance o Tax rate applicable o Provident Fund o Loan Deduction o Final Salary Amount Payable o Option to Post Salary and after posting transactions cannot be edited but can be reversed with a –ve entry o Option for Cash / Cheque Salary o Auto preparation of Bank Letter for Cheque Salary • Employee Trainings o Certifications o Career planning • Employee Job Description, KPI and Performance Management • Company Asset Issuance and Return system • In addition, recruiting, such as resume and applicant management, attendance, email alerts, employee self-service, organizational charts, the administration of benefits, succession planning, rapid report production, and tracking of employee training. • Source Code of the system is required