VIRTUAL ADMIN ASSISTANCE

The Front Desk Office Assistant is responsible for performing administrative duties in an accurate and timely manner. This role will take on a wide variety of tasks and responsibilities. The ideal candidate will have a strong attention to detail and be able to meet deadlines in a fast paced environment. Responsibilities: • Assist Management with special projects • Answer the main phone line in a professional manner and direct incoming calls • Greet incoming visitors • Receive incoming mail & overnight packages and distribute daily • Process outgoing mail and FedEx shipments (as requested) • Coordinate with Management on making travel arrangements • Schedule and handle catering needs for Management, weekly lunches and other requested meetings • Maintain an efficient inventory of office supplies (drinks & snacks included), janitorial and IT supplies • Oversee janitorial, pest control and water delivery vendors (office only) • Manage appliance maintenance requests for office • Manage uploads to the LinkedIn account • Register staff for ICAA classes & other training • Create jobsite Safety & Foreman binders and distribute accordingly • Coordinate with Management to assist with Company parties & events • Update internal carpenter profile cards • Run short distance errands (when applicable) • Maintain kitchen (clean out fridge on Fridays, put clean plates/utensils away daily) Requirements: • Strong organizational skills with the ability to work at a fast pace • Attention to detail and consistent work patterns • Ability to work independently • Excellent written, verbal and interpersonal communication skills • Strong computer skills – MS Office, Outlook & Excel • Office casual dress attire BI-LINGUAL, A PLUS!